Photography Competition Terms & Conditions

National Garden Scheme Photographic Competition 2017 – Terms and Conditions

  1. About The Competition
    • The National Garden Scheme Photographic Competition is owned and run by the charity National Garden Scheme Ltd.
    • The competition is a multi-category, free to enter competition aimed at garden lovers, garden visitors and photographers alike. Professional photographers need to clearly identify themselves when entering as some categories are two-tiered.
    • The aim of the competition is to promote high quality and beautiful photography; and the National Garden Scheme wants to share the stunning gardens that open on its behalf.
    • The National Garden Scheme Photographic Competition is free to enter.
  2. Categories and prizes
    • Best overall photo
      • Amateur Category – A private tour of Mary Berry’s garden with four friends
      • Professional Category – A signed copy of Mary Berry’s latest cook book
    • Celebrating National Garden Scheme gardens – A book bundle from the National Garden Scheme
    • Gardens for Health – Spa Day
    • BBC Gardeners’ World Magazine ‘Fantastic Flowers’ – £500-worth of STIHL cordless garden tools or accessories of the winner’s choice
    • Investec – Out of the Ordinary: best garden photo – £100 worth of John Lewis gift vouchers
  3. Dates
    • Competition opens for entries on 27 May 2017
    • The deadline for entries is midnight on 1 September 2017
    • Winners will be announced during the week commencing 11 September 2017. Announcements will be made on all participating organisation websites and in the BBC Gardener’s World Magazine November and December issues.
    • Winning photographs will be exhibited on the National Garden Scheme, BBC Gardeners’ World Magazine and Investec website and social media channels and used in promotional material.
    • Winners will also be exhibited at the Garden Museum during October. Other terms of usage are detailed below.
  4. Conditions of Entry
    • All entries must be submitted through the National Garden Scheme email address ngscomp@ngs.org.uk or via the website ngs.org.uk/photo
    • Professional photographers are only permitted to enter the ‘Gardens for Health’ and ‘Celebrating National Garden Scheme Gardens’ categories.
    • Entries must be submitted digitally.
    • Image entry file size must be the largest possible.
    • Images must be submitted by midnight on Friday 1 September 2017.
    • Images must not include watermarks, borders, or signatures.
    • Black and white images are eligible for all categories except BBC Gardeners’ World Magazine ‘Fantastic Flowers’.
    • No single image may be entered into more than one category. For example, an image cannot be entered into both the Investec and Gardens for Health categories.
  5. Eligibility
    • The National Garden Scheme Photographic Competition is open to UK residents, apart from anyone associated with the competition, namely National Garden Scheme employees (and their partners and family), BBC Gardeners’ World Magazine employees (and their partners and family), board and committee members of the National Garden Scheme and competition sponsors and judges.
    • No age limit applies but entrants 12 and under must seek parental permission to enter.
    • The entrant must be the original artwork creator and hold the copyright.
    • Images must not be licenced or disposed of any rights that will conflict with the competition.
    • Entries must not have been submitted to any other competition anywhere in the world or previously published in any media. It must be the entrant’s original work and you must be the sole owner of the copyright. The promoter does not accept liability for publication of plagiarised entries.
    • Any submitted image must not be entered into any other competition after being entered into the National Garden Scheme Photographic Competition until the results have been announced by the end of September 2017.
    • The National Garden Scheme requires that prior permission be sought before submitting photographs that contain people.
    • Visitors to National Garden Scheme Gardens are encouraged to capture and share photographic moments for personal, non-commercial purposes. Prior permission is necessary for any commercial and editorial usage of still or moving images.
    • It is the entrant’s responsibility to ensure that all necessary permissions are obtained from any person featured in a photograph.
    • National Garden Scheme garden owners may not submit an image of their own garden.
  6. Category definitions
    • All photos entered must be taken at a National Garden Scheme open garden between 27 May and 1 September 2017.
    • When entering a photo please name the file with the photographer name and date.
    • Best Overall Photo
      • This category cannot be entered into, photographs will be picked for submission during the judging stage. Entrants can submit photos to any of the below categories and become eligible for the prizes associated with this category.
      • This category is split into two sections with a separate prize draw for amateur and professional photographers.
    • Celebrating National Garden Scheme Gardens
      • Whether your favourite flower, an image of an iconic part of one of our gardens or people enjoying our outdoor spaces, let your photographic imagination flourish at any of our gardens open during the competition period.
      • This category is open to amateur and professional photographers.
    • Best photo that depicts the connection between gardens and health
      • The links between gardens and health is something the National Garden Scheme is committed to promoting and we want our garden visitors to capture these moments during their own experiences of the National Garden Scheme. Anything from a couple relaxing on bench in a garden, to capturing something you find relaxes you in a garden, like lavender or flowing water.
      • This category is open to amateur and professional photographers.
    • BBC Gardeners’ World Magazine Category
      • Entrants may submit photos of individual plants, plant combinations or whole borders taken in a National Garden Scheme garden. Photos must be landscape format.
      • This category is not open to professional photographers.
      • Photos and entrants information entered into this category will be shared securely with BBC Gardeners’ World Magazine for the purpose of judging the winning photos and checking viability of entry into the category.
    • Investec – Out of the Ordinary: best garden photo
      • Whether you’re a client or an employee of Investec; if you love gardens, gardening or just relaxing in a beautiful environment, share your passion with a photo at a National Garden Scheme garden. Snap a photo of your favourite plant, best view of the garden or perhaps your favourite bit of cake! Show the judges what you believe is the most extraordinary thing about garden visiting, the National Garden Scheme and much more.
      • Photos and entrants information entered into this competition will be shared securely with Investec Wealth and Investment for the purpose of judging the winning photos and checking viability of entry into the category.
      • Entrants must be a client, representative or employee of Investec Wealth and Investment to enter this category.
  1. Ethics
    • Digital adjustments that maintain the integrity of the image are allowed.
    • It is not permitted to make any physical changes to the image. You may not, for example add or remove plants, objects, animals, people, landscapes or any parts of animals, plants, people or landscape.
    • Accepted digital adjustments include dodging and burning, changes to tone and contrast and cropping, as well as High Dynamic Range imaging techniques, stitched panoramas and focus stacking.
    • The National Garden Scheme may request the RAW file(s) or original camera jpeg(s) for any shortlisted image, if it deems that image does not follow the restrictions on digital manipulation and reserves the right to disqualify any image that it feel lacks authenticity.
    • An image will be rejected if, in the opinion of the judges, it appears that the image has been taken in such a way that wildlife law or animal welfare requirements may have been breached; protected species or habitats have been compromised; or the image has been otherwise taken in an irresponsible manner.
  2. Judging
    • The photographs will be judged by a panel of judges including an independent party, and the promoter reserves the right to withhold prizes if the standard so warrants. Entries will not be returned.
    • The competition judges will then choose from the selected shortlisted entries, to select winners of each category.
    • The decision of the judges is final and no correspondence will be entered into.
    • Entrants can find out the names of the winners by sending an SAE within 6 months of the close of the competition.
    • Entrants must supply to the National Garden Scheme their full name, email address and daytime telephone number.
  3. Shortlist
    • Shortlisted entrants will be contacted by the National Garden Scheme.
  4. Winners
    • The winners of each category will be chosen from the shortlisted entries.
    • The winners will be publicised on the National Garden Scheme, BBC Gardeners’ World Magazine and Investec Wealth and Investment websites, social media accounts from 11 September and at a celebration evening on 18 October 2017
    • Winners will be informed that they have won by phone or email within 12 weeks of the closing date.
  5. Prizes
    • Prizes will be awarded to winners of each category.
    • The winner of the main prize of a trip to Mary Berry’s garden are allowed to take four companions with them, no expenses will be paid for travel to or from the garden.
    • The prizes must be claimed within one year of the competition winners being announced or the prizes will be forfeited.
    • No cash alternatives to the prizes are available.
  6. Copyright and Usage
    • Entrants remain the copyright holder to any images submitted by themselves.
    • By entering the competition the entrants grant the National Garden Scheme permission to use the entries for promotional use, this includes, but is not restricted to; exhibiting, competition calendars, competition book, for use in press, on websites, etc.
    • By entering, you grant Immediate Media a perpetual, irrevocable and royalty-free licence to publish your photograph in any type of media. Entries may be published in future issues of Gardeners’ World Magazine and associated products including the 2018 Calendar.
    • The entrants agree to National Garden Scheme free usage sublicensing the shortlisted images for press articles or any other external communications related to the competition.
    • The photographer will be credited (e.g. © photographer’s name). The photographer agrees that the Owners will not be liable to the photographer in the event of inadvertent omission of the credit.
    • The entrant is responsible for any claim made by a third party against the submission.
    • The Promoter excludes liability to the full extent permitted by law for any loss, damage or injury occurring to the participant arising from his or her entry into the promotion or occurring to the winner(s) arising from his or her acceptance of a prize.
    • The promotion is subject to the laws of England.
  7. Disclaimer
    • The information given in these Terms & Conditions is correct, but the National Garden Scheme reserves the right to change any of it without prior notice. By entering the competition, entrants will be deemed to have agreed to be bound by these Terms & Conditions. Any breach of these Terms by an entrant will void their entry. If a breach has occurred, but is discovered after the award of a prize, then the organisers may require the return of that prize.
  8. Data protection
    • The personal data of entrants will be managed by the National Garden Scheme in accordance with the principles of the Data Protection Act 1998.
    • The National Garden Scheme will collect personal data about entrants (and the entrant’s parent/guardian where applicable) at the time of registration, and as otherwise provided in order to administer the Competition and/or all associated activities.
    • The Promoter will use entrants’ personal details in accordance with the National Garden Scheme Privacy Policy (https://www.ngs.org.uk/privacy-policy/).